Tucson Unified School District - Next Steps 2020. A new era for education

Safe Products Lists

To find out which disinfectants and other products you can use at TUSD sites, consult the following two lists:

Letters to Educators

Tucson Unified teachers and staff, take a look at the latest letter from Flori Huitt, our Assistant Superintendent of Curriculum and Instruction, to learn about plans for fall and other important information for you.

Letter from Heidi Aranda, July 30, 2020
Letter from Flori Huitt, July 9, 2020

Past Letters - Spring 2020

Welcome Back from Dr. Trujillo

Town Hall for Employees

Town Hall for Staff, July 27

Information Especially for Employees

COVID-19 Return-to-Work Trainings

Payroll - Important Information for 2020-2021

Be sure to check this memo from Payroll for important information for the 2020-2021 school year!

Important Information from Payroll for 2020-2021 (in PDF)

Letter to Staff from Dr. Trujillo, July 3, 2020 - Start Dates for 2020-2021 School Year

Please read the Letter to Staff - Start Dates for the 2020-2021 School Year from Superintendent Dr. Gabriel Trujillo on July 3, 2020, for important information about the first day for teachers, first day of instruction, professional development dates, and new teacher induction dates.

Return to Work Options Memo from HR - June 25, 2020

Screening Questions - Asked Prior to Entry at Schools and District Offices

Screening Questions: These questions will be asked of everyone before they are permitted to enter schools or district offices.

COVID-19 Quick Reference Guide and Recommendations For TUSD Staff - 07/30/20

Checking Devices In or Out Using Destiny

You'll check devices out using Destiny Resource Manager and back in when they are returned. Devices may include laptops, Chromebooks, tablets.

For instructions, please see Checking Devices In or Out Using Destiny (in PDF).

Getting Tech Support Remotely

The TS Service Desk is still available to help you with technology issues. However, in our new circumstances, we ask that teachers and staff working remotely follow the process below.
  1. Teachers/Staff Working Remotely: If you experience a technology issue and need help, please call your school and request that a Track-It work order be logged in for your issue.
  2. Schools (On-Site Staff): The staff person on site at your school who takes your call will create a new work order in Track-It. Be sure you provide a contact number to be included in the work order.
  3. TS Service Desk: A TS Service Desk staff member will contact the teacher or staff person directly to resolve the issue.

Coronavirus Testing Sites

Emergency Paid Sick Leave (EPSL) - Families First Coronavirus Response Act (FFCRA)

Update for Remote Workers from COVID-19 Task Force - May 13, 2020

May 13, 2020

To TUSD employees:

As you are aware, Governor Ducey has updated the Stay at Home order to allow Phase 1 opening of businesses starting on Saturday May 16th. At this time, Tucson Unified will remain status quo, working remotely where possible, until all social distancing and safety protocols have been determined. If you are currently working remotely, please do not return to your regular Tucson Unified work location until further notice.

Also please remember when you are around others, TUSD employees are required to wear face coverings to help protect everyone in our community.

Thank you for your support and all you have been doing for our students and families.

TUSD COVID-19 Taskforce

TUSD COVID-19 Task Force

Letter to Employees: Face Masks and Other Prevention Measures

5/10/20

Dear TUSD Employees:

The safety of our Tucson Unified community is the highest priority. There are specific recommendations from the Centers for Disease Control and the Pima County Health Department to protect yourself and others.

As a public agency and performing many critical functions visible and in contact with our co-workers and the community, TUSD employees have a responsibility to those with whom we come into contact to model and follow the recommendations form the public health experts. Among these recommendations is wearing a face covering when in public and around others. As the Pima County Health Department says, "act like you got it."

Employees are expected to wear a face covering anytime they are on duty in public and will be around others. If you do not have a face covering to use while in public around others, please contact the Health Services department at healthservices@tusd1.org.

According to the latest CDC recommendations, schools will ensure the following guidelines are enforced as programs begin to open on a limited basis.

Promote healthy hygiene practices - Phases 1-3

  • Teach and reinforce washing hands and covering coughs and sneezes among children and staff.
  • Teach and reinforce use of cloth face coverings among all staff.
  • Have adequate supplies to support healthy hygiene behaviors, including soap, hand sanitizer with at least 60 percent alcohol, tissues, and no-touch trash cans.
  • Post signs on how to stop the spread of COVID-19, properly wash hands, promote everyday protective measures, and properly wear a face covering.

Ensure social distancing - Phase 1 and 2

  • Ensure that student and staff groupings are as static as possible by having the same group of children stay with the same staff. Restrict mixing between groups.
  • Cancel all field trips, inter-group events, and extracurricular activities (Phase 1)
  • Limit gatherings, events, and extracurricular activities to those that can maintain social distancing, support proper hand hygiene, and restrict attendance of those from higher transmission areas.
  • Restrict nonessential visitors, volunteers, and activities involving other groups at the same time.
  • Space seating/desks to at least six feet apart.
  • Close communal use spaces such as dining halls and playgrounds if possible; otherwise stagger use and disinfect in between use.
  • If a cafeteria or group dining room is typically used, serve meals in classrooms instead. Serve individually plated meals and hold activities in separate classrooms.
  • Create social distance between children on school buses where possible.

Thank you for all you are doing for our staff, students, and families.

Stay Safe, TUSD COVID-19 Task Force

COVID-19 Taskforce. Stay Home, Stay Healthy, Stay Connected

Information for Staff Required to be On-Site

Dear TUSD Employee:

Governor Ducey's "Stay Home, Stay Healthy, Stay Connected" Executive Order requires that "all individuals in the State of Arizona shall limit their time away from their place of residence." That is not a problem for many of us who are now working from home. However, there are also many TUSD employees whose duties cannot be done from home all, or even some, of the workday.

The Governor's Executive Order contains an exception for those conducting certain "essential activities." The Governor recognizes that, even though the schools are empty of students, you are still, in many ways, a lifeline to the students and families you serve, so he has designated public education to be an essential activity. This means that if your duties require you to be at a school site or office at all, or even occasionally when needed, you will not be in violation of the letter, or spirit, of the Governor's Executive Order.

While the Executive Order specifically states that, "no person shall be required to provide documentation or proof of their activities to justify their activities," we all have documentation with us anyway - our TUSD photo ID card. If your duties must take you away from your home and law enforcement happens to inquire, your TUSD ID card proves you are conducting an essential activity.

If you have any questions, please contact HRAnswers@tusd1.org

Thank you for all you are doing for our students and families.

Stay Safe,

TUSD COVID-19 Task Force

COVID-19 Taskforce. Stay Home, Stay Healthy, Stay Connected

Low-Cost Internet Programs for TUSD Employees

Low-cost Internet programs are available to TUSD families and employees. See the following information for details.

Low-Cost Internet Programs

Log In to Office 365

To access many of the resources and shared files and forms we will be using while working remotely, you will need to log into Office365.

Log in here: https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Time Clock - Clock In/Out for Hourly Employees

Hourly employees can clock in and out following the instructions listed here:
How to Clock In or Out.

Important note:: This file is on Office 365. To access this file, log into Office365 first at https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Time and Effort Reporting Form

All employees who are working remotely will need to complete a Time and Effort form every pay period. This includes hourly and salaried employees.

Only submit this form once per pay period.

Important: This file is on Office 365. To access this file, log into Office365 first at https://portal.office.com/. Enter your TUSD email (firstname.lastname@tusd1.org) and your TUSD network login.

Click this link to access the form: Time and Effort Reporting Form on Office 365.

Remember: you must be logged into Office 365 for the form to work!

Use this same form for each pay period.

Detailed Instructions

More

District Services during COVID-19 Closures

District Services during COVID-19 Closures (in PDF)

Our central district services are available to help. Check this sheet for information and contacts.

Shelter in Place Terms and Instructions

Shelter In Place Terms and Instructions (in PDF)

Questions about practices and procedures while working from home? See this infographic from HR!

Educating from Home - Resources for Teachers

Educating from Home Teacher Resources: Please log into Office 365 at https://portal.office.com/ to access these resources.

Zoom How-Tos and FAQ

Guidance for Administrators and Staff from PCHD

Questions about when to practice home isolation and what to do if you live with someone who has COVID-19? Please see these guidlines from Pima County Health Department.

UHC - Resources for Employees from our Medical Benefits Provider

Resources for Coping with Stress and Anxiety

For suggestions on coping with stress and anxiety during this time, please see these resources.

Need to talk with someone?

Jorgensen Brooks, our Employee Assistance Program, offers telephone and virtual, online chat throughout the closure, and at any time: www.jorgensenbrooks.com.

Getting Ready for the New School Year

Checking Devices In and Out through Destiny

You'll check devices out using Destiny Resource Manager and back in when they are returned. Devices may include laptops, Chromebooks, tablets.

For instructions, please see Checking Devices In or Out Using Destiny (in PDF).

How are kids preparing to return to school?

We've shared this hand-out with families so that they can begin preparing for a return to school, once it's deemed safe to re-open: 10 Things You Can Do to Prepare for Returning Back to School (in PDF).

Helping Your Students Use Apps for Learning

Student Log-In and Password Information - 2020-2021 School Year

Student Passwords: The First Time You Log On

A student's password for the start of the 2020-21 School Year has been reset to their Student ID number (Matric) After logging on the first time, students should reset this password.

Exception: If a student has logged into their account during the month of July, their password has not been reset.

Student Login & Password Reset Instructions

  1. The first time you log in to a TUSD device:
    • User Name: Full school email address. This is in the form of the 10-digit Student ID followed by @s.tusd1.org, for example: 1300101011@s.tusd1.org
    • Default Password: 10-digit Student ID (Matric) number
  2. On the TUSD device or on a personal device, open a web browser (Google Chrome or Microsoft Edge will both work).
  3. Go to office.com
  4. Sign in: Type your full school email address including (Your Student ID number followed by @s.tusd1.org portion, for example: 1300101011@s.tusd1.org) and click "Next".
  5. Password: Type your 10-digit Student ID (Matric) and click "Sign in."
  6. Once the Office Portal loads, click your avatar icon in the top right corner.
  7. Click "My Account".
  8. The My Account page will load. Click "Password" from the left menu column of this screen.
  9. The password reset page will load.
  10. Type your old password. This is your Student ID/Matric number at the beginning of the school year.
  11. Then create and confirm new password.

    Password Suggestions

    Password Length:

    • Grades preK-5: Minimum 4 characters
    • Grades 6-12: Minimum 8 characters

    Password Complexity Recommendations (Grades 6-12): Make sure to use a CAPITAL letter, number (1,2,3,4,5) and a special character (!,@,$,%,&,?) to create a secure password.

    Please REMEMBER you password. Write it down if you must and keep it in a safe place you can reference later.

  12. Finally, click "Submit".
  13. Once you have done this, you can log into Clever.

Need more help? Take a look at Password Reset Instructions for Students (in PDF).

How to set up laptops and tablets

2020-2021 School Year

Spring 2020

How do I find my child's matric or Student ID?

Your child's Student ID is sometimes called their "matric" number.

If you have a ParentVUE account, you can find your their Student ID (or matric number) in ParentVUE.

Log into ParentVUE at https://parent.tusd1.org/.

Students can also find their matric/Student ID in StudentVUE, https://student.tusd1.org/

How do I get help with technical support and other questions?

If you have technical questions and/or need support, please call your school. They'll coordinate with Technology Services to get you the help you need.

If you call after hours, please leave a detailed message including:

  1. a callback number
  2. your student's name and grade
  3. the specific issue or question

Thank you!

Internet Access for 2020-2021 School Year

This school year Tucson Unified is providing hotspots from T-Mobile directly to families in need of Internet service. There is no application and the district is paying the monthly fee for using the hotspot for the 2020-2021 school year if needed.

For more information, see the Family Internet Service FAQ.

Student Hotspot Loan Authorization

Zoom: Log-In, Log-Out, and More!

Clever - Guía estudiantil para iniciar sesiones en casa

How do students log into Clever?

Clever logo
  1. Go to clever.com/in/tusd1
  2. Click on "Log in with Network Credentials."
    screenshot of Log In page
  3. Sign in using your  10-digit Student ID number (or "matric") plus @s.tusd1.org
    Example: 1301234567@s.tusd1.org

How do students log in to Microsoft O365 (Teams, Outlook, etc.)?

Every TUSD student has an Office 365 account that has been set up for them. They can access their account by going to

portal.office.com, clicking Sign in (top right), and then doing the following:
  1. Enter < matric@s.tusd1.org > (without the < >) in the spot where it says "Email, Phone, Skype."
    Students' matric number is their student ID number.
    screenshot of login
  2. Upon entering this information, you will be taken to the TUSD sign in page. Your student's username will be the same matric@s.tusd1.org they used at the log-in screen, and their password is the same password they log in with at school.
    Students have to make sure they include the "s." after @ in the username: matric@s.tusd1.org.

How do students log in to StudentVUE (Synergy)?

Go to https://student.tusd1.org/

and log in using your 10-digit Student ID number and your District password.

You can also access StudentVUE via the StudentVUE App for iOS and Android.

Loaner Laptop/Tablet Important Paperwork

2020-2021 School Year

Spring 2020

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