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Purchasing
& Warehouse/Mailing Services Department
Procurement of Materials, Equipment, Services
The Purchasing & Warehouse/Mailing Services
Department coordinates all of the District's procurement activities
with the exception of Food Services and Student Activities
purchases. The procurement activities include regular programs,
state and federal programs, grants and bonds.
Procurement is made in compliance with Governing Board Policy
DJ (available in MS
Word | available
in Adobe PDF), the Department of Education School District
Procurement Rules (Arizona Administrative Code Article 10),
the Uniform System of Financial Records (USFR), and the Education
Department General Administrative Regulations (EDGAR).
Various methods of procurement are used depending on the
type and value of the transaction. The methods of procurement
include Invitations for Bid, Requests for Proposals, Requests
for Quotation, Oral Quotations, Sole Source Procurement, and
Emergency Procurement.
The director, purchasing manager and contract manager have
procurement authority to $250,000 per transaction, including
the award of all district bids and proposals within this limit.
Bid and proposal award includes those for the Food Services
Department. The director, purchasing manager and contract
manager have authority to sign all appropriate purchase orders.
The procurement specialists have authority to sign purchase
orders up to $30,000, unless the Director authorizes them
to sign above this limit.
Purchasing writes, issues and opens all Invitations for Bid
and Requests for Proposals, with the exception of Food Services
Department and Engineering Department solicitations. The Department
mails Notices of Invitation for Bid and opens all non-professional
services bids for the Engineering Department.
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